Association/meetings/AGM/2008-11-30
From WordCamp Australia Wiki
Contents |
[edit] WordCamp Association - Annual General Meeting 2008
| Date: | Sunday 30th November, 2008 |
|---|---|
| Time: | 1:30pm |
| Location: | Lilyfield, NSW |
| Chairperson: | Sam Bauers (Secretary) |
| Minutes: | Bradley Hughes |
[edit] Agenda
- Ratification of suspension of rules
- Financial report
- Election of office-bearer positions
- Secretary
- Treasurer
- Creation of a sub-committee to co-ordinate the WordCamp Australia 2009 conference
- Other business
[edit] Notes
[edit] Ratification of suspension of association rules
[edit] Suspension of Part 4, Section 26. (1), (2) and (3)
By agreement of the committee these rules governing appropriate notice for the Annual General Meeting with regards to informing members and receiving notice for resolutions are to be suspended pending ratification by members at the meeting.
This will mean that the Annual General Meeting will be valid despite it's short notice and also that resolutions can be voted on that have been given no notice.
[edit] Suspension of Part 3, Section 15. (1)
Acknowledgement will be made that both provisions (a) and (b) of Part 3, Section 15. (1) of the rules of the association are being suspended as implied by Part 3, Section 15. (2) of the rules.
This will mean that any member present at the Annual General Meeting will be eligible for election to office-bearer positions if they provide a valid nomination.
[edit] Elections
Details of election procedures and nomination processes are contained in the association rules including the modifications.
[edit] Minutes
The meeting was brought to order at 1:30pm on Sunday 30th November, 2008 by the chairperson (Sam Bauers).
The agenda was read aloud by Sam Bauers, before he introduced himself and the association treasurer, Anthony Cole.
[edit] Ratification of suspension of rules
The meeting reached consensus to ratify the suspension of certain association rules for the course of the meeting as specified in the notes published on the association wiki.
[edit] Financial report
A verbal financial report was given by Sam Bauers which noted:
- Ticket sales of approximately $3600
- An interest free loan from Sam Bauers to the association of $5000
- An operating budget of approximately $8500
- A projected final cost of $10000
Generous sponsorship from:
- Dan Milward of Instinct - $500
- Linux Australia - Event insurance
- Automattic - Balance of costs
It was proposed that the meeting acknowledge the generosity of these sponsors. Consensus reached.
Sam Bauers requested any people with sponsorship experience assist in organisation of next years conference.
[edit] Election of office-bearer positions
It was proposed that the meeting use an open vote by way of a show of hands. Consensus reached.
Sam Bauers gave a brief overview of the committee structure, noting that the positions are administrative. Real responsibility for the next conference will devolve to a sub-committee of active members.
[edit] Secretary
- Sam Bauers - Willing to continue as Secretary, but not to organise the next event
Only one nomination received for secretary.
Sam Bauers is elected.
[edit] Treasurer
- Anthony Cole - Nominated, then withdrew.
- Dan Treacy
Only one nomination received for treasurer.
Dan Treacy is elected.
It was proposed that appreciation of Anthony Cole's contribution to the association was recorded in the minutes. Consensus reached.
Anthony Cole played a vital role in the formation of the WordCamp Association as interim Treasurer. The Annual General Meeting of the association thanks Anthony Cole for his efforts and acknowledges his hard work.
[edit] Creation of a sub-committee to co-ordinate the WordCamp Australia 2009 conference
There was a discussion about the role the co-ordination sub-committee would fulfil before Sam Bauers made a call for volunteers for the sub-committee.
A suggestion was taken from the floor that prospective members of the sub-committee should self-nominate in a special sub-committee meeting to be held after the AGM. Consensus reached.
The sub-committee meeting was set for immediately after the AGM.
[edit] Other business
Dan Treacy suggests nominations for ordinary members of the Committee now. Consensus reached.
A suggestion was made that the Sydney Linux Users Group modifications to the model rules for associations be evaluated as a potential replacement to our own rules, and this be considered at the next AGM.
Nominations to committee:
- Bradley Hughes
- Jason Conroy
- Tim Vose
- Sarah Stokely
Confirmation of consensus on committee members was sought. Consensus reached.
No other business was brought to the meeting. At this point the meeting was adjourned.
